What are Tasks?
Tasks are the foundation of TaskManager. A task represents any work item, goal, chore, or activity that needs to be completed. Tasks can be assigned to specific members, have due dates, include reward points, and track consequences for incompletion.
Key Task Features
- Create one-time or recurring tasks
- Assign to specific members or leave unassigned
- Set due dates and priority levels
- Add reward points and consequences
- Track completion history and statistics
- Use templates for frequently created tasks
Task Lifecycle
Tasks move through several states from creation to completion:
-
Created (Pending)
The task is created and appears in the task list. If assigned, it appears in the assignee's inbox.
-
In Progress
The assigned member is working on the task. They can add comments, update progress, and ask questions.
-
Submitted for Review
The assignee marks the task as complete and submits it for review (optional workflow step).
-
Completed
The task is marked as complete. Rewards are earned, and the task moves to the archive.
⚠ Overdue Tasks
If a task passes its due date without being completed, it's marked as overdue. Consequences (if configured) may apply, and the task appears prominently in the assignee's inbox.
Task Properties
When creating or editing a task, you can configure these properties:
Required Properties
- Title: A short, descriptive name for the task (e.g., "Clean the kitchen")
- Description: Detailed instructions or context for completing the task
Optional Properties
- Assignee: The member responsible for completing the task (can be left unassigned)
- Due Date: When the task should be completed by
- Priority: Low, Medium, High, or Critical
- Reward Points: Points earned upon successful completion
- Consequence: What happens if the task is incomplete or overdue
- Tags/Categories: Organize tasks with custom tags
- Recurring Schedule: Make the task repeat automatically (daily, weekly, monthly, etc.)
Task Views
TaskManager provides several ways to view and organize your tasks:
All Tasks
The main task list shows all tasks in your organization. You can filter by status, assignee, priority, and date range. Sort by due date, priority, creation date, or title.
My Inbox
Your personal inbox shows:
- Tasks assigned to you
- Tasks requiring your attention (overdue, due soon, awaiting review)
- Tasks you've created that need action
- Quick statistics on your pending workload
Calendar View
See all tasks with due dates on a visual calendar. Click any date to see tasks due that day. Great for planning your week or month ahead.
Archive
Completed and archived tasks are moved here. Search and filter archived tasks to review past work, track completion trends, and restore tasks if needed.
Task Limits by Subscription Tier
Different subscription tiers have different limits:
| Feature |
Free |
Paid |
Premium |
| Active Tasks |
25 |
Unlimited |
Unlimited |
| Recurring Tasks |
5 |
Unlimited |
Unlimited |
| Task Templates |
3 |
20 |
Unlimited |
| Task History |
30 days |
1 year |
Unlimited |
Quick Task Actions
From any task in the list, you can quickly:
- Mark Complete: Click the checkbox to instantly complete a task
- Edit: Click the task to open the edit form and update details
- Reassign: Change who the task is assigned to
- Add Comment: Leave a note or question about the task
- Delete: Remove the task (admin/creator only)
- Duplicate: Create a copy of the task with the same details
- Archive: Move to archive without marking complete
Learn More
Creating Tasks
Step-by-step guide to creating tasks with all the options explained.
Read Guide
Completing Tasks
Learn how to mark tasks complete, submit for review, and track your progress.
Read Guide
Task Templates
Save time by creating reusable templates for frequently created tasks.
Read Guide
Recurring Tasks
Set up tasks that automatically repeat on a schedule (daily, weekly, monthly).
Read Guide